Substantive Change Inquiry Form

"*" indicates required fields

Please complete this form to notify ACCJC of any substantive changes per the Policy on Substantive Change. Within 5 business days following the receipt of an inquiry, ACCJC will either send the institution's accreditation liaison officer an administrative approval letter for changes that are not deemed a significant deviation from existing practices or programs, or a full, targeted, up-to-date application should the proposed change need to go before the Substantive Change Committee for their review and action.

Institution's Information

Institution Name:*

Institution Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Accreditation Liaison Officer's Contact Information

Name:*

Prefix First Last

Email:*

Enter Email Confirm Email

Phone Number:*

Type of Substantive Change

Anticipated Start Date:*

Please select the type of change that applies to your Substantive Change Inquiry below:*

Change in Control or Legal Status

Description of Change:*

Please provide any additional information that helps to explain this change:

Change in Credit Awarded

Credit Modification (select all that apply):*

Increase in clock or credit hours

Decrease in clock or credit hours

Change from clock hours to credit hours

Change from credit hours to clock hours

Increase in the level of credential awarded

If change is an increase or decrease in clock or credit hours, does change constitute more than 25% of total program credits hours or clock hours?*

Yes

Description of Change:*

Please provide any additional information that helps to explain this change:

Competency Based Education (CBE)

Has the College ever submitted a CBE Substantive Change proposal in the past?*

Yes

Will the CBE program be offered via Distance Education and/or Correspondence Education?*

Yes

Please tell us if the CBE program will be offered via Distance Education and/or Correspondence Education? (select all that apply):*

Distance Education

Correspondence Education

Has the College ever submitted a Distance Education Substantive Change proposal in the past?*

Yes

Has the College ever submitted a Correspondence Education Substantive Change proposal in the past?*

Yes

Method of Assessment (please select one of the options below):*

Credit-based using credit hour

Credit-based using clock hour

Direct assessment of competencies (in lieu of credit or clock hours)

Hybrid (combination of credit or clock hours and direct assessment)

Title of Program:*

Note: An institution must obtain USDE approval as a direct assessment program for the first program it offers to be eligible for Title IV funding.

Title of Program:*

Note: Hybrid programs using a combination of credit or clock hours and direct assessment must obtain USDE approval for the first program it offers to be eligible for Title IV funding.

Description of Program:*

Please provide any additional information that helps to explain this change:

Contractual Relationship with a Non-Accredited Organization

Is more than 25% of the programs being offered by the non-accredited organization?*

Yes

Note: In accordance with 34 § CFR 668.5(c)(3)(ii)(A) the institution’s for-credit program is eligible for Title IV if the non-accredited institution or organization provides more than 25 percent but less than 50 percent of the educational program.

Description of Change:*

Please provide any additional information that helps to explain this change:

Correspondence Education Approval

Does your institution have approval from ACCJC to offer programs via Correspondence Education modality?*

Yes

Will 50% or more of courses (including GE) be offered via correspondence education?*

Yes

Title of Program(s):*

Program Title:

Type of Degree or Certificate:

Note: Add a new row for each program title and type of degree or certificate by clicking the plus symbol to the right of the box.

Are you notifying ACCJC of an existing program now offered at 50% or more of courses (including GE) via correspondence education?*

Yes

Title of Program(s):*

Program Title:

Type of Degree or Certificate:

Note: Add a new row for each program title and type of degree or certificate by clicking the plus symbol to the right of the box.

Please provide any additional information that helps to explain this change:

Distance Education Approval

Does your institution have approval from ACCJC to offer courses via Distance Education modality?*

Yes

Title of Course(s):*

Course # (e.g., ENG 101):

Title of Course (e.g., English Composition):

Note: Add a new row for each Course # and Title of Course by clicking the plus symbol to the right of the box.

Does your institution have approval from ACCJC to offer programs via Distance Education modality?*

Yes

Are you notifying ACCJC of an existing program now offered at 50% or more of courses (including GE) via distance education?*

Yes

Note: 50% or more of a program is determined by the total number of credit hours or courses required for completion of a degree or certificate. For associate degrees this includes general education and any other institutional degree requirements.
Note: If no, please submit the New Program (AS, AA, ADT, Certificate, Area of Emphasis) type of change.

Title of Program(s):*

Program Title:

Type of Degree or Certificate:

Note: Add a new row for each program title and type of degree or certificate by clicking the plus symbol to the right of the box.

Are you informing ACCJC that 50% or more of total enrolled students take at least one course offered through distance education?*

Yes

Total Number of Students:*

Total Number of Students enrolled in at least one Distance Education course:*

Are you informing ACCJC that 50% or more of all of your institution’s courses are now offered in the distance education modality?*

Yes

Total number of courses:*

Number of courses available via Distance Education:*

Please provide any additional information that helps to explain this change:

New Location

Note: Dual credit programs at high school or prisons are not considered substantive changes.

Name of New Location:*

Address of New Location:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Is the new location owned by the College or does the College hold a long-term lease on the property (at least 5 years)?*

Yes

Are students able to complete at least 50% or more of a program at this location?*

Yes

Does the new location have its own faculty and administrative or supervisory organization?*

Yes

Does the new location have its own budgetary and hiring authority?*

Yes

Has the college previously received approval for at least 2 new locations?*

Yes

Explain how the college will ensure appropriate oversite is provided at the proposed new location:*

Explain how the college will ensure comparable learning and student support services are provided at the proposed new location:*

Please provide any additional information that helps to explain this change:

New Program (AS, AA, ADT, Certificate, Area of Emphasis)

Select all that apply:*

Associate Degree for Transfer

Associate of Arts or Associate of Science

Certificate

Area of Emphasis/Major/Concentration

Note: Certificates that are less than 16 units do not need to be reported to ACCJC for substantive change purposes.

Title of Program(s):*

Program Title:

Type of Degree or Certificate or Area of Emphasis:

Note: Add a new row for each program title and type of degree or certificate or area of emphasis by clicking the plus symbol to the right of the box.

Are 50% or more of the courses that make up the new program new courses?*

Yes

Does the College have related programs?*

Yes

List related program(s):*

Note: Add a new row for each related program by clicking the plus symbol to the right of the box.

Will 50% or more of the courses that make up the new program be offered via Distance Education?*

Yes

Will the College be allocating significant additional resources (human, fiscal, physical, technological) to start and sustain the new program?*

Yes

Describe resources:*

Please provide any additional information that helps to explain this change:

New Program (Baccalaureate)

Select one:*

New Baccalaureate

Addition of an area of emphasis within an existing baccalaureate

󠄀Designation of a minor which can be awarded in association with a baccalaureate

Title of Baccalaureate Program:*

Please provide any additional information that helps to explain this change:

Area of Emphasis:*

Please provide any additional information that helps to explain this change:

Title of Minor:*

Please provide any additional information that helps to explain this change:

Other

Description of Change:*

Please provide any additional information that helps to explain this change:

Documentation

Please attach any applicable documents: (pdf format only)

Drop files here or

Accepted file types: pdf, Max. file size: 50 MB.

Certification of Inquiry

For inquiries not deemed a significant departure from current college offerings, the ACCJC will grant administrative approval. A letter will be sent to the college within 5 business days.

Date:*

Signature:*

Please type your name to certify the inquiry.

Please note: For your records, a copy of this form will be sent to the business email address that you provide in the form. If you do not receive the email within a few moments, please check your spam filters and/or junk email folder. If you need any assistance with this form, please contact communications@accjc.org.

CAPTCHA

Substantive Change Inquiry Form

Institution's Information

Accreditation Liaison Officer's Contact Information

Type of Substantive Change

Change in Control or Legal Status

Change in Credit Awarded

Competency Based Education (CBE)

Contractual Relationship with a Non-Accredited Organization

Correspondence Education Approval

Distance Education Approval

New Location

New Program (AS, AA, ADT, Certificate, Area of Emphasis)

New Program (Baccalaureate)

Other

Documentation

Certification of Inquiry

NEWS SIGNUP